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Home > English site > Articles > Pivottable Slicers > Show Selected Items

Showing selected Slicer items on a worksheet

Even though it is often sufficient to see the slicer on the workbook it can be useful to be able to get a list of the filtered sliceritems in a worksheet cell. If your pivottable is built using a powerpivot model, then you can access this information by using the CUBERANKEDMEMBER worksheet function. If however the slicer was built off of a "normal" pivottable, then you need a bit of VBA code in a User Defined Function (UDF).

The slicer name

In order to retrieve the selected slicer items we need slicer's internal name, both for the CUBERANKEDMEMBER function and for the UDF. This name can be shown in the userinterface by right-clicking the slicer in question and selecting "Slicer settings". The name you are looking for is marked in red in the screenshot below and indicated by "Name to use in formulas":

Slicer settings dialog, needed name highlighted in red

CUBERANKEDMEMBER (for powerpivot slicers)

The CUBERANKEDMEMBER function returns an array of selected items and hence needs to be into as many (vertical) cells as you expect will be selected in the slicer. See the screenshot below (note the formula has ; as the delimiter, many users need to use the comma instead).

Using the CUBERANKEDMEMBER function

Note, that when less items are selected than the number of cells the function was entered into, the excess cells will show #N/A.

These #N/A's can be hidden with:

=IFERROR(CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

or counted with

=IF(ROW()-ROW($G$5)<=CUBESETCOUNT(CUBESET("PowerPivot Data",Slicer_Name)),CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

The UDF

The code sample below must be placed in a normal module:

Public Function GetSelectedSlicerItems(SlicerName As String) As String
    Dim oSc As SlicerCache
    Dim oSi As SlicerItem
    Dim lCt As Long
    On Error Resume Next
    Application.Volatile
    Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
    If Not oSc Is Nothing Then
        For Each oSi In oSc.SlicerItems
            If oSi.Selected Then
                GetSelectedSlicerItems = GetSelectedSlicerItems & oSi.Name & ", "
                lCt = lCt + 1
            End If
        Next
        If Len(GetSelectedSlicerItems) > 0 Then
            If lCt = oSc.SlicerItems.Count Then
                GetSelectedSlicerItems = "All Items"
            Else
                GetSelectedSlicerItems = Left(GetSelectedSlicerItems, Len(GetSelectedSlicerItems) - 2)
            End If
        Else
            GetSelectedSlicerItems = "No items selected"
        End If
    Else
        GetSelectedSlicerItems = "No slicer with name '" & SlicerName & "' was found"
    End If
End Function

The function takes the slicername as its argument and returns a text string (comma delimited) containing the selected items. In a worksheet cell the formula would look like this:

=GetSelectedSlicerItems("Slicer_TeamID2")

Conclusion

Well, I hope I got you started with getting your head around how slicers work and how to address them using VBA. I find Slicers a real gem in Excel 2010 and 2013. A great addition to the product!

 


 


Comments

Showing last 8 comments of 132 in total (Show All Comments):

 


Comment by: Jan Karel Pieterse (4/10/2018 11:29:03 AM)

Hi Dashaun,

Does the code correctly find the slicerCache?
Have you tried the built-in alternative function which only works for powerpivot slicers?

 


Comment by: Don (6/21/2018 5:59:06 PM)

Any idea why I would be getting #NAME? when I put the function call in a cell. I know that it means that it can't find that name, but I have triple checked to see that I'm using the right name in the call. I have slicers in tables and in pivot tables, and get the same response in both cases. I do use sql to get the original data, but then copy/paste it into Table1 and then drive pivot tables of that table, so no powerpivot (yet).

Don

 


Comment by: Jan Karel Pieterse (6/22/2018 4:42:58 PM)

Hi Don,

Normally if you type the first opening quote Excel should show an autocomplete drop-down with valid names. Did you get that?

 


Comment by: Don (6/22/2018 4:58:15 PM)

No. I tried on the Table tab and the Pivot Table tab (out of the table and pivottable area) and didn't see an autocomplete dropdown.

 


Comment by: Jan Karel Pieterse (6/25/2018 9:17:15 AM)

Hi Don,

I was referring to the situation where you are typing the formula directly into the cell. If you cannot get it to work, feel free to email a copy of the file to me. Make sure you refer to this conversation and (in the file) highlight where you are trying to achieve what.

 


Comment by: Jan Karel Pieterse (6/25/2018 9:20:23 AM)

Hi Thomas,

Hmm, good point, this timing popup should be an optional one indeed. I'll add it to the wish-list.

Having thought about your process I think additing a new menu item to add reports to multiple workbooks is perhaps a good idea. What features would you expect such functionality to have?

 


Comment by: ErwinV (7/12/2018 8:13:43 PM)

I'm getting a return of "No slicer with name '" & SlicerName & "' was found". I'm using the proper name from the Slicer settings. What could be wrong?

 


Comment by: Jan Karel Pieterse (7/12/2018 9:33:19 PM)

Hi Erwin,

I expect the name must be wrong, otherwsie you would not get that particular error message.

 


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