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Home > English site > Articles > Pivottable Slicers > Show Selected Items

Showing selected Slicer items on a worksheet

Even though it is often sufficient to see the slicer on the workbook it can be useful to be able to get a list of the filtered sliceritems in a worksheet cell. If your pivottable is built using a powerpivot model, then you can access this information by using the CUBERANKEDMEMBER worksheet function. If however the slicer was built off of a "normal" pivottable, then you need a bit of VBA code in a User Defined Function (UDF).

The slicer name

In order to retrieve the selected slicer items we need slicer's internal name, both for the CUBERANKEDMEMBER function and for the UDF. This name can be shown in the userinterface by right-clicking the slicer in question and selecting "Slicer settings". The name you are looking for is marked in red in the screenshot below and indicated by "Name to use in formulas":

Slicer settings dialog, needed name highlighted in red

CUBERANKEDMEMBER (for powerpivot slicers)

The CUBERANKEDMEMBER function returns an array of selected items and hence needs to be into as many (vertical) cells as you expect will be selected in the slicer. See the screenshot below (note the formula has ; as the delimiter, many users need to use the comma instead).

Using the CUBERANKEDMEMBER function

Note, that when less items are selected than the number of cells the function was entered into, the excess cells will show #N/A.

These #N/A's can be hidden with:

=IFERROR(CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

or counted with

=IF(ROW()-ROW($G$5)<=CUBESETCOUNT(CUBESET("PowerPivot Data",Slicer_Name)),CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

The UDF

The code sample below must be placed in a normal module:

Public Function GetSelectedSlicerItems(SlicerName As String) As String
    Dim oSc As SlicerCache
    Dim oSi As SlicerItem
    Dim lCt As Long
    On Error Resume Next
    Application.Volatile
    Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
    If Not oSc Is Nothing Then
        For Each oSi In oSc.SlicerItems
            If oSi.Selected Then
                GetSelectedSlicerItems = GetSelectedSlicerItems & oSi.Name & ", "
                lCt = lCt + 1
            End If
        Next
        If Len(GetSelectedSlicerItems) > 0 Then
            If lCt = oSc.SlicerItems.Count Then
                GetSelectedSlicerItems = "All Items"
            Else
                GetSelectedSlicerItems = Left(GetSelectedSlicerItems, Len(GetSelectedSlicerItems) - 2)
            End If
        Else
            GetSelectedSlicerItems = "No items selected"
        End If
    Else
        GetSelectedSlicerItems = "No slicer with name '" & SlicerName & "' was found"
    End If
End Function

The function takes the slicername as its argument and returns a text string (comma delimited) containing the selected items. In a worksheet cell the formula would look like this:

=GetSelectedSlicerItems("Slicer_TeamID2")

Conclusion

Well, I hope I got you started with getting your head around how slicers work and how to address them using VBA. I find Slicers a real gem in Excel 2010 and 2013. A great addition to the product!

 


 


Comments

Showing last 8 comments of 141 in total (Show All Comments):

 


Comment by: Jan Karel Pieterse (10/24/2018 4:52:02 PM)

Hi Ivo,

It should work. Have you tried entering one of the CUBE functions, these take a slicer as their argument and the formula intellisense knows their names.

 


Comment by: IvoG (10/25/2018 9:18:25 AM)

Hi Jan Karel,

I've tried using the CUBE functions, they don't work either. When I start typing excel does recognize the name "Slicer_Woord1", but my data is not in a PowerPivot model so the CUBE functions won't work right?

 


Comment by: Jan Karel Pieterse (10/25/2018 11:06:21 AM)

Hi Ivo,

Correct, but it does mean you have the correct name for the slicer. Perhaps this is a table slicer, not a pivottable slicer?

 


Comment by: IvoG (10/25/2018 11:16:36 AM)

Hi Jan Karel,

I rarely use Excel, so I'm sorry if this sounds stupid. I've manually entered the data in Excel then I made a normal table from that data. I want to use this data to make a dashboard so from the normal table I clicked on summarize with Pivot-Table. The new Pivot Table has a Slicer. From that slicer I want to show the selecter words.

 


Comment by: Jan Karel Pieterse (10/29/2018 11:12:54 AM)

Hi Ivo,

That is precisely what is described on this page, doesn't it work for you?

 


Comment by: Carl Cooper (11/14/2018 2:30:55 PM)

Great function. Thanks! I had to change the line:
Set oSc = ThisWorkbook.SlicerCaches(SlicerName)

to

Set oSc = ThisWorkbook.SlicerCaches("Slicer_" & SlicerName)

to get it to work.

 


Comment by: Miguel Herrera (11/25/2018 12:02:01 PM)

It's a good solution and i have used it, However it consumes a lot of Excel & Pc resources since it is a Volatil application as declared in the code itself. This means that the macro will be recalculated whenever calculation occurs in any cells on the worksheet, making the computer slow.

After many attemps i've found three methods that gets slicer selected items name. Firts one works based on Slicer using a macro (Not a UDF), Second works upon pivotTable directly and the thir one works with some formulas and extra entries in worksheet cells

I know this is a long commented post but if someone is interested just let me know and I'll share

 


Comment by: Jan Karel Pieterse (11/26/2018 10:35:07 AM)

Hi Miguel,

Thanks! I agree it can be calculation-intensive.

 


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