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Home > English site > Articles > Pivottable Slicers > Show Selected Items

Showing selected Slicer items on a worksheet

Even though it is often sufficient to see the slicer on the workbook it can be useful to be able to get a list of the filtered sliceritems in a worksheet cell. If your pivottable is built using a powerpivot model, then you can access this information by using the CUBERANKEDMEMBER worksheet function. If however the slicer was built off of a "normal" pivottable, then you need a bit of VBA code in a User Defined Function (UDF).

The slicer name

In order to retrieve the selected slicer items we need slicer's internal name, both for the CUBERANKEDMEMBER function and for the UDF. This name can be shown in the userinterface by right-clicking the slicer in question and selecting "Slicer settings". The name you are looking for is marked in red in the screenshot below and indicated by "Name to use in formulas":

Slicer settings dialog, needed name highlighted in red

CUBERANKEDMEMBER (for powerpivot slicers)

The CUBERANKEDMEMBER function returns an array of selected items and hence needs to be into as many (vertical) cells as you expect will be selected in the slicer. See the screenshot below (note the formula has ; as the delimiter, many users need to use the comma instead).

Using the CUBERANKEDMEMBER function

Note, that when less items are selected than the number of cells the function was entered into, the excess cells will show #N/A.

These #N/A's can be hidden with:

=IFERROR(CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

or counted with

=IF(ROW()-ROW($G$5)<=CUBESETCOUNT(CUBESET("PowerPivot Data",Slicer_Name)),CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

The UDF

The code sample below must be placed in a normal module:

Public Function GetSelectedSlicerItems(SlicerName As String) As String
    Dim oSc As SlicerCache
    Dim oSi As SlicerItem
    Dim lCt As Long
    On Error Resume Next
    Application.Volatile
    Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
    If Not oSc Is Nothing Then
        For Each oSi In oSc.SlicerItems
            If oSi.Selected Then
                GetSelectedSlicerItems = GetSelectedSlicerItems & oSi.Name & ", "
                lCt = lCt + 1
            End If
        Next
        If Len(GetSelectedSlicerItems) > 0 Then
            If lCt = oSc.SlicerItems.Count Then
                GetSelectedSlicerItems = "All Items"
            Else
                GetSelectedSlicerItems = Left(GetSelectedSlicerItems, Len(GetSelectedSlicerItems) - 2)
            End If
        Else
            GetSelectedSlicerItems = "No items selected"
        End If
    Else
        GetSelectedSlicerItems = "No slicer with name '" & SlicerName & "' was found"
    End If
End Function

The function takes the slicername as its argument and returns a text string (comma delimited) containing the selected items. In a worksheet cell the formula would look like this:

=GetSelectedSlicerItems("Slicer_TeamID2")

Conclusion

Well, I hope I got you started with getting your head around how slicers work and how to address them using VBA. I find Slicers a real gem in Excel 2010 and 2013. A great addition to the product!

 


 


Comments

Showing last 8 comments of 153 in total (Show All Comments):

 


Comment by: Jan Karel Pieterse (3/4/2019 2:29:05 PM)

Hi Kerry,

Excellent, great you were able to solve it.

 


Comment by: Sai K Revuru (3/5/2019 8:48:53 PM)

I would want to count the number of items that are selected in a slicer based on the selection of the other filter. the UDF simply displays the name that I have selected not the # of items that have been selected. would you know how I would get the just the # of items within the filter/slicer.

 


Comment by: Jan Karel Pieterse (3/6/2019 9:05:56 AM)

Hi Sai,

This function should work (not tested):

Public Function GetSelectedSlicerCount(SlicerName As String)
    Dim oSc As SlicerCache
    Dim oSi As SlicerItem
    On Error Resume Next
    Application.Volatile
    Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
    If Not oSc Is Nothing Then
        For Each oSi In oSc.SlicerItems
            If oSi.Selected Then
                GetSelectedSlicerCount = GetSelectedSlicerCount + 1
            End If
        Next
    Else
        GetSelectedSlicerCount = "No slicer with name '" & SlicerName & "' was found"
    End If
End Function

 


Comment by: Sai K Revuru (3/6/2019 4:10:08 PM)

Thank you Jan for quick reply. It does count the items within the slicer. Here are the two issues. One, it doesn't change based on the other slicer selection. two, it counts all the items and not the items that got changed based on the others slicer selection. Basically I would want to show the grand total in a pivot table in a cell. As i change the filters , grand total changes. I am using slicer to do the same thing. any help would be really helpful.

 


Comment by: Jan Karel Pieterse (3/6/2019 5:20:46 PM)

Hi Sai,

Can't you get that grand total using GetPivotData?

 


Comment by: Sai K Revuru (3/6/2019 6:47:57 PM)

Agreed. But I want to use slicer to get me the data since we are actively using slicers to show the total visually.

 


Comment by: Jan Karel Pieterse (3/7/2019 10:18:57 AM)

Hi Sai,

GetPivotData is guaranteed to be (a lot!) more efficient than a UDF which counts selected slicer items.

 


Comment by: Sai K Revuru (3/7/2019 12:15:28 PM)

Thank you Jan. I think I will go with getpivotdata. Thank you so much for your help.

 


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