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Home > English site > Articles > Pivottable Slicers > Show Selected Items

Showing selected Slicer items on a worksheet

Even though it is often sufficient to see the slicer on the workbook it can be useful to be able to get a list of the filtered sliceritems in a worksheet cell. If your pivottable is built using a powerpivot model, then you can access this information by using the CUBERANKEDMEMBER worksheet function. If however the slicer was built off of a "normal" pivottable, then you need a bit of VBA code in a User Defined Function (UDF).

The slicer name

In order to retrieve the selected slicer items we need slicer's internal name, both for the CUBERANKEDMEMBER function and for the UDF. This name can be shown in the userinterface by right-clicking the slicer in question and selecting "Slicer settings". The name you are looking for is marked in red in the screenshot below and indicated by "Name to use in formulas":

Slicer settings dialog, needed name highlighted in red

CUBERANKEDMEMBER (for powerpivot slicers)

The CUBERANKEDMEMBER function returns an array of selected items and hence needs to be into as many (vertical) cells as you expect will be selected in the slicer. See the screenshot below (note the formula has ; as the delimiter, many users need to use the comma instead).

Using the CUBERANKEDMEMBER function

Note, that when less items are selected than the number of cells the function was entered into, the excess cells will show #N/A.

These #N/A's can be hidden with:

=IFERROR(CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")

or counted with

=IF(ROW()-ROW($G$5)<=CUBESETCOUNT(CUBESET("PowerPivot Data",Slicer_Name)),CUBERANKEDMEMBER("PowerPivot Data",Slicer_Name,ROW()-ROW($G$5)),"")


The code sample below must be placed in a normal module:

Public Function GetSelectedSlicerItems(SlicerName As String) As String
    Dim oSc As SlicerCache
    Dim oSi As SlicerItem
    Dim lCt As Long
    On Error Resume Next
    Set oSc = ThisWorkbook.SlicerCaches(SlicerName)
    If Not oSc Is Nothing Then
        For Each oSi In oSc.SlicerItems
            If oSi.Selected Then
                GetSelectedSlicerItems = GetSelectedSlicerItems & oSi.Name & ", "
                lCt = lCt + 1
            End If
        If Len(GetSelectedSlicerItems) > 0 Then
            If lCt = oSc.SlicerItems.Count Then
                GetSelectedSlicerItems = "All Items"
                GetSelectedSlicerItems = Left(GetSelectedSlicerItems, Len(GetSelectedSlicerItems) - 2)
            End If
            GetSelectedSlicerItems = "No items selected"
        End If
        GetSelectedSlicerItems = "No slicer with name '" & SlicerName & "' was found"
    End If
End Function

The function takes the slicername as its argument and returns a text string (comma delimited) containing the selected items. In a worksheet cell the formula would look like this:



Well, I hope I got you started with getting your head around how slicers work and how to address them using VBA. I find Slicers a real gem in Excel 2010 and 2013. A great addition to the product!




Showing last 8 comments of 106 in total (Show All Comments):


Comment by: Gale (7/18/2017 5:30:35 PM)

A noob here, whatever I do I only get the first value in each and every cell, could you show how the array formula looks for this and what cells does it refer to?


Comment by: Jan Karel Pieterse (7/18/2017 9:45:06 PM)

Hi Gale,

You must select a bunch of cells and then control shift enter the formula.


Comment by: Biprajit goswami (7/19/2017 10:57:59 AM)

Sir, how do i modify the function if i have multiple slicers(6) and i want the selection name in one destination cell?


Comment by: Biprajit goswami (7/20/2017 11:31:24 AM)

If i have say 6 slicers and i want my selection from these slicers in one destination cell, what modification i have to do?


Comment by: Cesar (8/1/2017 8:16:31 PM)

I have the GetSelectedSlicerItems code working. However, How do I get the values of the selected slicers values from the power pivot measures? I am using cubevalue. It returns values for single items. I don't know what formula to use for multiple selected items.
This is the formula I was using.
=CUBEVALUE("ThisWorkbookDataModel","[Measures].[FY18 Budget $]","[Table4].[Allocation Category].[All].["&E$10&"]").
It would pull E10 data if it doesn't include ",". But, I would like to pull data for multiple selected items.


Comment by: Jan Karel Pieterse (8/13/2017 5:04:57 PM)

Hi Biprajit,

You simply use the function pointing it to the cell containing the slicername:


Comment by: Jan Karel Pieterse (8/13/2017 5:10:21 PM)

Hi Biprajit,

I would simply join them using 6 function calls:

=GetSelectedSLicerItems("Slicer_1")&", "&GetSelectedSLicerItems("Slicer_2)&", "&GetSelectedSLicerItems("Slicer_3)&", "&GetSelectedSLicerItems("Slicer_4)&", "&GetSelectedSLicerItems("Slicer_5)&", "&GetSelectedSLicerItems("Slicer_6)


Comment by: Jan Karel Pieterse (8/13/2017 5:17:16 PM)

Hi Cesar,

You have to select as many cells (n=below each other) as you are expecting selected values. Then you enter your formula into those cells as one array formula by pressing control+shift+enter.


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